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Thursday, February 25, 2021

How to Schedule Emails in Apple Mail with Automator on Mac


While Apple Mail has the basics to be a reliable email app, it lacks a lot of business features. One of the important features it lacks is “planning”. Considering the importance of this feature, I have been waiting for its inclusion for a long time. And I guess I’m not the only one asking for it. Fortunately, there is a workaround to schedule emails in Apple Mail app on Mac. In this how-to guide, I’ll show you how to schedule an email in the Mac Mail app.

Schedule emails in Apple Mail with Automator on macOS

First, let’s learn how this workaround works! Well, let’s first create an Automator app. Then configure it to send the composed email on the specific date and time using the Calendar app.

Yes, that involves a bit of workaround. However, once you define the app perfectly, it works reliably. What’s more, you can also reuse the Automator app to schedule emails, so you don’t have to start the whole process over again.

Set up email with Automator on macOS

  1. Launch the Automator application on your Mac. (Simply search for Automator in the Spotlight search and open it).

open the Automator app

2. Now click on New document and choose Application.

Choose an application

3. Next, make sure that the Actions The option is selected in the left sidebar. After that choose Mail under the Library option.

Select Mail

4. Then select New e-mail then drag it to the workspace. After that, write the message in the New mailbox. Make sure you enter the recipient’s email address and the subject. Then choose an account, if necessary.

Schdule a new email using Automator

Note that you can repeat the same steps to add other messages that you want to schedule for the same time.

5. Select Send outgoing messages in the list, and then drag it to the workflow window below the New E-mail box.

Select Send outgoing messages

Then click on File and choose to save. Make sure you give your app an appropriate name. Then select the preferred destination and click on to save.

Make sure to save the file

Schedule email with Calendar on macOS

Once you’ve created the app, you can schedule the email using the Calendar app.

  1. To get started, run the Calendar app on your Mac. Then go to the date when you want to send the composed email.

Go to the date you want to send the email

2. After that, create an event on this date and choose the preferred time. Depending on your needs, you can also add invitations, notes, URLs, and even attachments.

Create an event

3. Now click on the weather.

Click on the hour

4. Then choose Customs located under Alert scrolling menu.

Choose Custom

5. From the drop-down list, select Open File.

Open file

6. Now choose the application you have just created. Click on Other then navigate to the location where the file was saved and then select the app.

Make sure to click on Other

7. Make sure to select At the time of the event for the moment of the alert.

Choose at the time of the event

8. Finally, click on OK to finish.

click OK

That is just about everything! The scheduled email will be sent on the specified date and time. Note that the application may ask for your confirmation the first time it runs. So make sure you allow it.

Note:

  • As mentioned above, you can reuse the app to schedule emails a bit faster. To do this, launch Automator -> open the existing document. After that find the app and click Open. Now make the necessary changes in the New email message box.
  • Once you have made the changes, click on File and choose the save option. Then add an event to your calendar.

Best Apple Mail Alternatives for Mac

If you don’t want to go through all that fun, you’d better use a third-party Mac email client, to take control of your emails. If you want to have a fast and highly efficient email client with a number of useful features like scheduling, batch archiving, and pinning, I suggest you use Spark Mail (free).

If your need warrants a feature-rich email client with features like read receipts, send onwards, and more, you should try Newton Mail ($ 49.99 / year). Just in case you want a simple, reliable, and highly productive email client, look no further than Gmail.

If you would like to see the features, pros and cons of the above mentioned apps as well as other top notch Apple Mail alternatives, click the link to read the article.

Take advantage of the trick to schedule emails in Apple Mac Mail app

This is how you can schedule an email in the Mail app on macOS. Although the workaround seems a bit tedious, it works as expected. Notably, the process becomes a bit easy once you set it up thanks to the reuse feature.

Just in case you find the process inconvenient or want to simplify the planning process, try the third-party email clients mentioned above as they come fully equipped for you to manage emails with ease. Do you have any comments? Be sure to share it in the comments section below.

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